Privacy Policy
At mysite-name, we are committed to protecting your personal information while you use our yoga studio services across England. This policy explains how we collect, use, and safeguard your data in compliance with UK GDPR and the Data Protection Act 2018.
1. Information We Collect
We collect information necessary to provide our yoga services, including your name, contact details, health information you choose to share, class preferences, attendance records, and payment information. This helps us deliver safe and personalised yoga instruction.
We collect technical data through our website analytics to improve user experience. This information is anonymised where possible and not linked to your personal identity without explicit consent.
2. How We Use Your Information
Your data enables us to deliver quality yoga instruction and includes:
- Processing class bookings and workshop registrations
- Managing attendance and studio capacity
- Coordinating instructor assignments and scheduling
- Processing payments and managing membership billing
- Communicating schedule changes and class updates
- Providing practice resources and educational materials
We handle your information responsibly, using it solely for your yoga practice requirements and essential business operations.
3. Student Information and Practice Records
Your class attendance, preferred practice styles, and any health considerations you voluntarily share are stored securely and treated as confidential. We maintain these records to ensure continuity in your yoga journey.
Student records are accessed only by our teaching team and are stored on secure systems with restricted access. We maintain practice records for 2 years to facilitate ongoing learning, after which they are securely archived or deleted upon request.
4. Health and Wellness Information
Any health information you choose to share with instructors is used solely to ensure your safety during practice. This information is treated with strict confidentiality and is not used for any other purpose without your explicit consent.
Health-related notes are stored separately from personal contact details and are accessible only to relevant teaching staff for safety purposes.
5. Data Security Measures
We implement industry-standard security protocols to protect your personal information and practice records. All student data is stored on encrypted systems with access limited to authorised team members.
Our teaching team follows strict confidentiality agreements regarding student information and practice details, ensuring your yoga journey remains private and secure.
6. Class Scheduling and Preferences
We store your scheduling preferences, class types enjoyed, and practice goals to ensure sessions are tailored to your needs. This includes keeping records of preferred class times, yoga styles, and any specific requirements.
Scheduling information is maintained as part of our service delivery and is accessed only by the administrative and teaching teams.
7. Legal Basis for Processing
By using our yoga studio services, you consent to us processing your information as outlined in this policy. This includes processing necessary for class delivery, safety considerations, practice tracking, and service administration.
8. Third-Party Data Sharing
We may share your information with trusted third parties only when necessary to deliver our services, such as substitute instructors for class coverage, payment processors for transaction handling, and workshop facilitators for specialised sessions.
All third-party providers are bound by strict data protection agreements compliant with UK GDPR requirements. We never share your practice records or personal information without your explicit consent.
9. Your Data Protection Rights
Under UK GDPR, you have the right to:
- Access personal information we hold about you
- Request correction of inaccurate personal data
- Request deletion of your personal data
- Object to processing of your personal data
- Request transfer of your data to another provider
To exercise these rights, contact us at: [email protected]. We respond to all valid requests within 30 days.
10. Data Retention Period
We retain your personal and practice data for as long as necessary to fulfil our services and legal obligations. Student practice records are typically maintained for 2 years after your last class to allow for continued learning, unless you request earlier deletion.
Financial records are retained for 7 years for accounting and tax compliance purposes.
11. Policy Updates
We may update this privacy policy periodically to reflect changes in our services or legal requirements. The current version will always be available on our website, and we will notify you of significant changes that affect how we process your data.
Last updated: October 2025